Hostel Management Made Easy.

A simple and efficient way to manage room allocations, student records, and daily operations for college hostels.

250+
Students
120+
Rooms
3
Portals

Key Features

Room Allocation

Track real-time room availability and manage student allotments across different blocks with a simple grid interface.

Gate Pass System

Generate secure digital gate passes and track student out/in timings automatically for better campus safety.

Mess Management

Easily manage and view weekly mess menus with a simple switching interface for students and staff.

Built for Students

NexStay was developed to replace old paper registers and scattered excel sheets with a unified digital platform. It is designed to be lightweight, easy to use, and accessible from any device.

Whether you are a student checking your room status or a warden managing a block, everything you need is just a click away.

Role-Based Access

  • Student Dashboard
  • Warden Control Panel
  • Admin Central Command

Frequently Asked Questions

Find quick answers to common queries about room transfers, mess schedules, out-passes, and campus policies.

Students can initiate a room transfer digitally through the Student Portal without manual paperwork. Follow these simple steps:

  1. Log in to your Student Dashboard and navigate to My Room → Request Transfer / Grievances.
  2. Select your preferred block (Block A, B, or C) and target room type (Single, Double, or Triple Suite).
  3. Provide a brief justification for the change (e.g., academic branch alignment, medical reason, or mutual swap).
  4. Your assigned block warden reviews live bed occupancy and approves eligible transfers. You will receive an instant dashboard notification once approved.

The weekly nutritional meal schedule is curated by the student mess committee and officially approved by the head warden:

  • Weekly Refresh: Every Sunday evening, the upcoming week's schedule for Breakfast, Lunch, Evening Snacks, and Dinner is uploaded to the system.
  • Live Viewing: Students can click on Mess Schedule in the dashboard navigation to view today's meals, serving timings, and upcoming items for the entire week.
  • Special & Festival Menus: Holiday specials or feast notifications are broadcasted directly to student notice feeds 24 hours in advance.

NexStay features a paperless QR gate pass system to maintain student safety and streamline campus exits:

  • Go to the Gate Pass / Leave section on your Student Dashboard and tap Apply Pass.
  • Enter the destination, reason, and estimated return date/time.
  • Once validated by the warden, a secure dynamic QR pass is generated on your screen.
  • Show the QR code to security personnel at the hostel main gate for a contactless 1-second barcode scan.

To report any plumbing, electrical, furniture, or internet breakdown:

  • Click Report Issue from your dashboard or quick actions bar.
  • Select the relevant category (Electrical, Plumbing, Wi-Fi / Network, Carpentry, Cleaning).
  • Select urgency level: Low, Medium, or High (urgent power/water outages).
  • A maintenance ticket is automatically assigned to the on-duty campus technician, with an average resolution time of under 24 hours.

Hostel fees and mess dues can be managed seamlessly through the integrated billing ledger:

  • Navigate to Payments & Ledger in your student account to inspect fee breakdowns and due dates.
  • Pay online instantly using UPI, NetBanking, Credit/Debit cards, or campus wallet.
  • An official GST-compliant tax receipt is generated instantly with a unique transaction reference number and is downloadable as a PDF anytime.

Student health and safety is our top priority. For immediate assistance:

  • Contact the 24/7 Campus Control Room: +91 1800-NEXSTAY or dial the on-call Block Warden directly.
  • Tap the Emergency SOS button on your dashboard to send an instant alert with your room number to the warden and security desk.
  • The 24/7 Campus Infirmary and ambulance response team are located at the Academic Block A ground floor.

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Still have questions or need personalized help?

Our hostel administration and student support team are available 24/7 to assist you.

Contact Support

Get In Touch

We'd love to hear
from your campus.

Whether you're a college administrator or a student tech lead, reach out to set up NexStay at your institution.

Headquarters

INVERTIS UNIVERSITY BAREILLY, UTTAR PRADESH,INDIA

24/7 Support

joinupshivam@gmail.com

Partnership

joinupshivam@gmail.com

Quick Enquiry

We typically respond within one business day.